National and Zonal priorities as the basis for the CGS


There is a national agricultural research priorities determined through a process of aggregation, synthesis and analysis of the research needs emerging from stakeholder-led structures established to identify farmers and other stakeholders demands, needs and opportunities. Many times priority setting exercises for agricultural research tend to ignore areas of national resources management such as land and forest issues because the grass root communities do not usually articulate their demands in these areas as well as they do for crop and livestock production. The priority setting process ensures that stake- holders are well sensitised to cover all aspects of their farming systems including natural resource management to ensure that these are vital refined and converted into expressions of interest and tender notices or strategic collaborative research proposals.

Before grants are finally awarded, the scientific committee of the NAROC reviews all proposals for scientific merit and the users committee on the other hand assesses proposals findings addressing the concerns of beneficiaries and the extent of indication of participatory processes involved. These functions may alternatively be contracted out.

A period of one month will be allowed for the submission of expressions of interest. Guidelines and Procedures for CGS are found on the NARO Website ( The secretariat will allow one further month for review of expressions of interest. Short-listed service providers will then be invited to submit formal proposals to conduct research in accordance with the advertised strategic objectives. A project preparation grants (PPG) to enable interested scientists to put together a proposal for subsequent consideration under the NCARDF/ZCARDF may be granted depending on the need assessed from the submitted proposal. This grant can enable the participating scientists to travel and meet together, and might include funds for some form of seminar or workshop.

A period of two months is allowed for the submission of proposals

A further two months will be provided for the review and ranking of proposals

The council applies two levels of criteria to the review of project proposals submitted for funding under the NCARDF and ZCARDF. All projects must meet basic eligibility criteria to be considered for funding. The secretariat reviews proposals submitted and judge their compliance with the general submission criteria. The projects are then submitted to peer reviewers for technical assessment against established technical criteria. Results are announced approximately six months after advertisement of tender notices for expressions of interest. The council establishes and maintains an accurate and dependable proposal recording system; including keeping track of each application at any one time. It also maintains a register of potential peer reviewers.

Disbursement and Accounting for Funds

The disbursement and accounting of funds will be as per planned activities and be guided by the NARO financial procedures and the CGS Guidelines.


All reports should be prepared according to the format provided in the guidelines. They should be factual and complete. In addition to quarterly reports, the executing agency shall submit the end of project report.

Monitoring and Evaluation

Routine monitoring of research projects will be done by NARO Secretariat, based on progress reports submitted by the Principal Investigators of the research projects. The NARO Secretariat and the Zonal Fund Secretariat will undertake spot-checks to ensure compliance and accountability. In addition, substantive monitoring and evaluation visits by scientists/experts knowledgeable in the field of study of the project shall be undertaken periodically. Further details are on the NARO website.

Publication and Dissemination

The council through NAROSEC encourages grantees to publish their results in scientific journals and extension materials .publications in peer –reviewed international journals and advisory services support information provide important support for researchers seeking new funding from the CGS such publication should be submitted as part of a progress or final report where possible.

Financial contribution from CGS should be acknowledge in publications based on researchers supported by CGS as follows’ “this research was supported (in part)by (donor/funder through)the competitive grants scheme of Uganda